Team Assistant (Part-Time)

Who is Quantium?

Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,200 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world's largest corporations to forge a better, more intelligent world.

About the role

We are looking for a proactive and organised Team Assistant to join our Group Services (Finance and Legal & Risk) function, based in Sydney.. Reporting into the Business Manager to the CEO and with a dotted reporting line to the Business Manager for People & Culture, this is a part-time role (on site Tuesday to Thursday) that provides administrative support to our People & Culture and Group Services teams.

You will be the engine that keeps things running smoothly — managing calendars for up to two leaders in our Group Services team, coordinating team events, supporting key business processes, and ensuring our leaders can focus on what matters most. Whether you're helping set up a Town Hall, processing expenses or welcoming a guest, your attention to detail and professional presence will make a real difference.

How will you make an impact?

• Executive support: Provide proactive calendar and email management for up to two senior leaders in our Group Services team, anticipating their needs and making confident decisions to protect their time
• Meeting and event coordination: Prepare materials, receive guests, set up Town Halls and manage all meeting logistics
• Financial administration: Process monthly invoices and expense claims accurately and in a timely manner
• Team coordination: Support onboarding of new starters by liaising with IT, People & Culture and building management teams
• DocuSign and document management: Own the DocuSign process and support the preparation and collation of business documents
• Stakeholder engagement: Build strong relationships with Executive Assistants and team members across our global offices, working across multiple time zones

The superpowers you'll be bringing to the team

• Experience: Demonstrated success in a similar Team Assistant role, ideally within professional services, technology, banking or a start-up environment
• Proactive approach: You anticipate issues before they arise and take initiative to resolve them on behalf of the leaders you support
• Discretion and professionalism: You handle sensitive and confidential information with the utmost care and judgement
• Stakeholder savvy: Comfortable managing relationships with a wide range of internal and external stakeholders, including clients and senior executives
• Attention to detail: High accuracy across all tasks, from document preparation to calendar management
• Communication skills: Exceptional written and verbal communication skills
• Tech proficiency: Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint

We invite those who may not tick every box but feel a connection to our mission and believe they can offer something unique. Your perspective and attitude matter more to us than a perfect resume.

What could your Quantium Experience look like?

Working at Quantium will allow you to challenge your imagination. You will get to contribute to meaningful, high-impact work that supports our leaders and teams — and it also means you can think big, connect with inspiring people, and be part of a company that is genuinely making a difference.

By joining the Quantium team, you'll get to:

• Forge your path: So many of our team have moved around different teams or offices. You'll be in the driver's seat, and we empower you to make your career your own.
• Find your kind: Embrace diversity and connect with your tribe (think foodies, dog lovers, readers, or runners).
• Make an impact: Leave your mark. Your contributions resonate, regardless of your role or rank.

Benefits

On top of the Quantium Experience, you will enjoy a range of great benefits that go beyond the ordinary. Some of these include:

• Wellbeing support: We partner with EAP providers to support your wellbeing and that of your family
• Social connection and celebration: Engage with colleagues at our regular events and get-togethers as part of our active social program, culminating in the legendary QDay offsite — an event not to be missed!
• Continuous learning: Our vision is empowering our people to thrive through building strong connections, fostering collaboration, and co-creation of best practice

Quantium is an equal opportunity employer and values diversity. We are a multicultural team of various beliefs, sexual orientations and gender identities. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

Quantium’s recruitment process involves the collection and use of personal information, see our Candidate Data Collection Notice for more information. This provides information on how we collect, use & store your personal information, including potential disclosure to our majority shareholder, Woolworths Group Limited.