Executive Business Partner

What you will do...

We’re looking for an Executive Business Partner to help our CEO manage priorities, stay prepared, and move important initiatives forward.

This role combines executive support with project coordination and business operations. You’ll manage day-to-day executive needs, coordinate across teams, and turn discussions into clear actions and follow-through. It suits someone who enjoys both detailed organization and understanding the broader business.

What you will be doing...

Executive support and prioritization

• Manage the executive’s calendar, meetings, travel, and logistics with sound judgment about priorities.

• Prepare agendas, briefing materials, presentations, and correspondence.

• Anticipate upcoming needs and ensure the executive has the information required to make decisions.

• Handle sensitive business and personnel information with discretion.

Leadership coordination and communication

• Coordinate leadership meetings, planning sessions, and offsites.

• Capture decisions, clarify action owners, and track commitments through completion.

• Serve as a trusted point of contact between the executive, internal teams, and external stakeholders.

• Draft communications that clearly convey the executive’s priorities and expectations.

Projects and business operations

• Coordinate selected cross-functional initiatives, tracking milestones, dependencies, and risks.

• Research topics and summarize findings to support business decisions.

• Maintain visibility into key priorities and flag issues that require executive attention.

• Improve processes for meeting preparation, information sharing, and follow-up.

• Partner with team leaders to move work forward and escalate decisions appropriately.

• People support and relationship building

  • Build trusted relationships across teams and levels of the organization.

  • Be an approachable sounding board for colleagues’ ideas, concerns, and workplace challenges.

  • Listen actively, consider different perspectives, and help people identify constructive next steps.

  • Support clear, respectful communication between employees and leadership.

  • Recognize recurring concerns and share relevant themes with the executive while respecting privacy.

  • Handle sensitive conversations with care, maintaining appropriate boundaries and escalating issues when needed.

   

Who you are...

• Relevant experience in executive support, business operations, project coordination, or a similar role.

• Experience working closely with senior leaders in a changing environment.

• Strong organizational skills and the ability to manage competing priorities.

• Clear, concise written and verbal communication.

• Sound judgment, discretion, and confidence working with confidential information.

• Ability to influence and coordinate across teams without formal authority.

• Comfort using productivity, collaboration, and project management tools.

• A proactive approach: you identify gaps, suggest solutions, and follow through.